Planning a business trip? As a PA, it is important that you know how to plan a business trip so that the business travelers have a smooth, successful and enjoyable trip. There are a number of key areas that you will need to focus on so that you are able to cover all bases and plan the best possible trip. Keep reading to find out more.
Table of Contents
Itinerary
A key step will be creating an itinerary for the business travelers. It is important that plans are made for each day of the trip so that the business goals can be achieved and the trip deemed a success, so you need to work out what the key business activities are and then get these booked in. Once you have the key business events, you can then create a plan around these. Crucially, make sure that the team has enough time for relaxing and recovering (especially if it is a long flight).
Travel
You must also plan transport for each step of the trip. You could charter a business jet to arrive at the destination, providing a high level of comfort and giving the travelers the best possible travel experience. You then need to think about transfers to the hotel, taxis to key business events and any other journeys that they will be making.
Documents
It is important that everyone has the documents that they will need for the trip, including passports, travel documents and visas if needed. It is helpful if people have a folder of hard copies of any key documents as well as digital versions that they can use.
Electronics
There are likely to be various electronics and gadgets that are needed for the trip, so you need to make sure that everyone has the items that they need. This could include laptops, tablets and smartphones. Crucially, don’t forget to provide portable chargers and travel adapters.
Clothing
In terms of clothing, business travelers should have outfits suitable for work but also comfortable clothing that they can wear in the hotel and while exploring.
Insurance
It is better to be safe than sorry when it comes to travel insurance as there is a lot that can go wrong. You need to compare insurance options and find a policy that is comprehensive.
Contact Details
Finally, it is important that everyone has the contact details of the people that they will be meeting overseas. You do not want any communication issues to arise, so a contact sheet is a useful document for everyone on the trip to have.
These are a few of the key areas to focus on when planning a business travel trip. These trips can be challenging to plan as there is a lot to consider, so you need to know the key areas to focus on so that you can cover all bases.
